Privacy Policy for TOMAZAR Health

Effective Date: November 1, 2024

At TOMAZAR Health, we are committed to protecting your privacy and maintaining the security of any personal information collected through our credentialing and scheduling platform. This Privacy Policy outlines how we collect, use, and protect your information. By using our services, you consent to the practices described in this policy.

1. Information We Collect

We collect the following types of information to provide our services:

  • Personal Information: This includes your name, contact information (email, phone), date of birth, and other identifying details required for credentialing and scheduling.
  • Credentialing Information: Data related to professional qualifications, certifications, licenses, and work experience. This may include documents such as diplomas, certifications (e.g., BLS, ACLS), and other credentials.
  • Protected Health Information (PHI): For credentialing purposes, we may collect health-related information, but we limit the collection of PHI to what is necessary to verify your credentials in accordance with HIPAA regulations.
  • Usage Data: Information related to your interactions with our platform, such as IP address, browser type, and access times, collected to improve user experience and ensure system security.

2. How We Use Your Information

We use the information collected for the following purposes:

  • Credentialing and Verification: To verify your credentials for medical practice and ensure compliance with regulatory requirements.
  • Scheduling Management: To manage your work schedule and provide access to shift information.
  • Communication: To communicate updates, notifications, and important information regarding your account or the services we provide.
  • Legal Compliance: To comply with applicable legal obligations, including HIPAA and other healthcare regulations.

3. How We Protect Your Information

We implement a variety of security measures to protect your personal information, including:

  • Encryption: We use industry-standard encryption methods (both at rest and in transit) to protect your data, including all documents stored in DreamObjects and database-stored information.
  • Access Controls: Only authorized personnel have access to your personal information, and strict access controls are in place to ensure data confidentiality.
  • HIPAA Compliance: Our platform adheres to the privacy and security rules set forth by HIPAA, ensuring that any PHI is handled with the utmost care and security.

4. Sharing of Information

We do not sell, rent, or trade your personal information. We may share your information only under the following circumstances:

  • With Credentialing Authorities: For the purpose of verifying your professional qualifications with relevant boards, hospitals, or organizations.
  • Service Providers: We may share information with third-party service providers (e.g., cloud storage, IT support) who assist us in providing our services, provided they comply with our strict privacy and security standards.
  • Legal Requirements: If required by law or to protect our legal rights, we may disclose information to regulatory authorities or in response to court orders.

5. User Rights and Choices

You have certain rights regarding the information we collect:

  • Access and Correction: You may request access to or correction of your personal information at any time by logging into your account or contacting us.
  • Data Portability: Upon request, we can provide you with a copy of your personal data in a machine-readable format.
  • Account Deletion: You may request to delete your account and personal information at any time. However, certain information may be retained as required by law or for legitimate business purposes.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once your information is no longer needed, we securely delete or anonymize it.

7. Cookies and Tracking Technologies

Our platform may use cookies and similar tracking technologies to improve user experience, track usage patterns, and enhance security. You can control the use of cookies through your browser settings.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page, and the effective date will be updated accordingly. We encourage you to review this policy regularly.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or the handling of your personal information, please contact us at:

TOMAZAR Health
Email: [Insert Contact Email]
Phone: [Insert Contact Number]